Contacting Mayor and Council
There are several ways of getting in touch with Lytton’s Mayor and Council.
Learn about writing to Council, presenting to Council, attending public question and answer periods or public hearings, and contacting Council for media inquiries.
Writing to Council
One way of engaging with your elected officials is through official correspondence. When you write to Council, your letter must:
- be addressed to “Mayor and Council”,
- contain your full name and current contact information, including at minimum, your address and telephone number or email address, and
- be signed (unless sent by email).
Do not include any video or audio files (e.g., .mp3 or .mp4 file types) with your letter.
Village of Lytton
PO Box 100
Lytton, BC V0K 1Z0
Drop-off by hand:
Boston Bar Village of Lytton Office:
Cabin #2 – 47555 Trans Canada Highway (behind the Olde Towne Inn restaurant)
Boston Bar, BC
Monday through Friday, 8:30 a.m. to 4 p.m. (excluding statutory holidays).
The Corporate Officer must receive correspondence no later than noon on the Wednesday prior to a Regular or Special Meeting of Council for your letter to be included in the Council agenda. All submissions will form part of the public record.
Please note that any correspondence that is anonymous, illegible, or defamatory will not be included in the Council agenda. If the correspondence is related to staff performance, it will not be included in the Council agenda and will instead be referred to the Chief Administrative Officer.
What happens next?
Your letter will be included in the Council agenda under the correspondence section. It will be acknowledged (received) during a Council meeting. Personal phone numbers and email addresses will be redacted.
During the Council meeting, Council can choose to do any of the following:
- receive your letter,
- direct further action, or
- refer it to staff.
After the meeting, the Corporate Officer will respond to anyone who has sent official correspondence with an update on Council’s action.
Presentations and Delegations
A delegation to Council is a short (up to 10-minute) presentation by an organization or individual at a Regular Council meeting.
To request a delegation or presentation to Council, email firstname.lastname@example.org and include the following:
- Your name or the name of the presenter
- Address and contact information
- Name of the organization you are representing, if applicable
- The date when you wish to attend (See the Council Meeting schedule.)
- A summary of the submission the delegation intends to make to Council
- If you intend to use a PowerPoint presentation
If you intend to use a PowerPoint presentation, please attach a PDF of your presentation with your request.
The Corporate Officer must receive the delegation request by noon on the Wednesday before the Council Meeting.
What happens next?
Staff will review and consider your request.
- The Corporate Officer will contact you if they are scheduling your presentation for a future Council meeting; not all requests are approved.
- If your request is not approved, staff will suggest other ways of sharing your information with Council.
- The Corporate Officer may refuse to place a delegation on the agenda if the issue does not fall under the jurisdiction of Council or if the delegation has already presented to Council within the last 12 months and no significant new information will be provided.
Each approved delegation is allowed up to 10 minutes to speak and present at the start of a Council meeting.
Public Question and Answer Period
At the start of every Regular Council Meeting, there is a public question and answer period.
As a member of the public, you can ask Council a question at this time. You will be asked for your full name for the record before asking your question. Your questions must be limited to matters considered by Council in that particular Council Meeting. This is not a time to make a presentation or to debate an issue with Council.
Join the meeting using the Zoom link. See the Council Meeting calendar.
Public Hearings are required by the Local Government Act to allow the public to make representations to Council about proposed municipal official community plan and zoning bylaw amendments.
For all media inquiries and interviews email email@example.com.
The Mayor is the official spokesperson for the Village of Lytton. For some topics, other members of staff or Council may provide interviews.